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In the world of remote work and web-based productivity, there are several ways people can collaborate online. From the best communication tools to cloud storage that helps you create, every type of software service has collaboration features for you and your team.

In this article, were going to cover a range of service providers, highlighting the best collaboration software for all types of situations.

When we say collaboration tools, what do we mean? In short, theyre applications that allow two or more people to work on specific tasks directly inside a shared piece of software.Collaboration is very much a blanket term, however.

The reality is theres a wide range of features that can improve team collaboration, especially in todays digital world where remote work is on the rise.

Web-based and desktop software from a range of sectors including project management, cloud storage and instant messaging can be used for collaboration.

In the current era, we participate in virtual meetings using the leading video conferencing applications, and we create spreadsheets and documents together through the likes of Google Docs and Office 365. Essentially, any piece of software that allows a team to discuss and improve a piece of work is a collaboration tool.

In this article were going to explore several types of software, including cloud storage, project management tools, software for video calls, messaging apps and document management systems.

In each category, we will share the best software for that specific market. We can recommend each of them with confidence, as we have tested and reviewed every product in this article.

There are several factors we considered when finalizing our selection. As expected, we put each providers collaboration tools to the test to see how they can make work life easier for those developing a particular piece of work or project. On top of that, as these are all multi-function software tools, we also ensured they excel in other areas, so youre not signing up for a one-trick pony.

If its a project management tool, we want to know how well it helps you create and manage projects. A cloud storage service also has to have excellent security, plenty of storage space and be easy to use.

For video conferencing and instant messaging apps, we care about the quality of the video calls, the level of privacy users have and the external tools you can integrate with the software.

We dont recommend poor quality software, so in addition to providing you with great collaboration tools, theyll also help you in many other areas. Lets get into our software solutions, looking at the pros and cons of each of them.

monday.com is an awesome project management solution with useful collaboration tools.

More details about monday.com:

Pros:

monday.com sits at the peak of the best project management tools pyramid. Thats because it has a range of features that allow multiple users to develop a visual timeline of a project (or multiple projects) and create a range of tasks to support that goal.

Project managers can create and assign tasks to other users, and authorized parties can comment within those tasks about the work that needs doing or to relay any issues that could prevent assigned team members from completing a task.

For traditional project management tools, monday.com offers Gantt charts, kanban boards, a built-in calendar and long-term planning tools. All the tools can be used by multiple users and theyll help you improve performance and collaborate in ways that help move your work forward. If youre a basic user, you can use monday.com as a simple way to manage your to-do lists (and its free).

If your company has remote workers dotted all over the world, monday.com has a map view that allows you to identify where each team member is and what time zone theyre working in. This is useful for managing asynchronous collaboration and finding ways to coordinate schedules when you need to do some synchronous collaboration.

monday.com offers a decent free version and you can trial its paid plans before committing.

Another great thing about monday.com is the number of integrations it offers over 250 in total. This opens the door to sharing files through the likes of Google Drive (read our Google Drive review) and you can also integrate with tools such as Microsoft Teams for seamless communication and collaboration on workflows.

It really is the best all-rounder for multiple applications, which makes it more than just a run-of-the-mill project management tool. If youre intrigued by monday.com, you can try the free plan. If youd like to learn more about it, you can through our monday.com review.

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Trello is the king of the kanban boards.

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Trello is another piece of project management software that makes our list. Rather than offering a range of project management features, it focuses on just one kanban and as a result its the best option on the market. Its easily our number one choice of the best kanban software.

One thing we really like about Trello is the amount of information you can log inside tasks. Specifically, there is a folder URL section that allows you to share links to a piece of work. For example, you can input a Google Drive link that will take you directly to a folder that contains a piece of work that team members are working on.

The kanban board gives an excellent step-by-step overview of how well tasks are progressing. Team members and project leaders will always know where you are in the process and you can easily leave comments on tasks if you need to post updates on progress. Trello really is a fantastic tool as it helps everyone understand when its time for them to do their part of the work.

Beyond its simplicity, what we love about Trello is how good the free version is. Even on the free plan, you can assign tasks to other team members and set due dates for each of the tasks.

Whats more, you can use unlimited power-ups (Trellos term for integrations) which allow you to connect with Slack, Gmail and over 200 other options, many of which are great online collaboration tools in their own right.

Trello has an excellent free plan, ideal for small teams.

Although Trello is devoid of Gantt charts and other project management tools, its kanban board is so good that users will likely not miss them.

While the software is great for project management, its communication features also make it a top collaboration platform. By implementing the power-ups, youll see improved team collaboration at all stages of your projects and tasks.

Trellos first-tier paid plan is super affordable too, costing only $5 per user per month. Good value is a trend throughout all the paid plans. To learn more about Trello, check out our full review.

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Sync.com is the best cloud storage provider currently available.

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Not only is Sync.com the best cloud storage service for team collaboration, its also the best cloud storage provider for pretty much all other departments. Well begin with what Sync.com really excels at, and highlight how that works to improve team collaboration.

First of all, Sync.com is one of the few cloud storage providers that offers zero-knowledge encryption. Unlike services such as pCloud (check out our pCloud review), you dont need to pay extra for this feature. If your team collaborates on sensitive files, this level of encryption means nobody else will ever get to see them, not even Sync.com employees.

Because of the lack of native productivity tools, some may argue Sync.com isnt the best online collaboration tool in the cloud storage sector, but we disagree. The likes of Google Drive and Microsoft OneDrive dont offer anywhere near the level of privacy Sync.com does for your files.

Plus, Sync.com allows you to integrate Microsoft Office 365, so you can collaborate in real time, and there are Adobe tools for creative collaboration projects.

Sync.com is excellent in terms of file sharing and synchronization. As expected, you can access files through multiple devices, including mobile apps, and its also possible to keep certain files online (until you need to download them) so they dont take up space on your computers hard drive. You can also set user permissions to control who can view or edit a specific file.

Sync.coms Teams plan lets users create multiple folders that can be allocated to different teams within your organization. Senior management can set permissions on each of the folders, meaning only authorized team members can access the files. This is a great way to bring order to the tasks youre collaborating on and to enhance the security of the files you create.

On top of its great features, Sync.com also makes its software super affordable.

Although we highly rate Sync.com, were not blind to its weaknesses. Strong privacy means that fewer integrations are available, and its also not the quickest piece of software we have ever used.

Neither of these concerns detract from the fact that its the best cloud storage service and also one of the best online collaboration tools. To learn more about why thats the case, you can try Sync.coms free plan, or check out our Sync.com review.

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Huddle offers a little bit of everything, making it an excellent piece of team collaboration software.

More details about Huddle.com:

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Huddle provides enterprise collaboration software to governments and financial services; however, its a useful collaboration tool for a wide range of industries. Its core feature is document collaboration, though it is also useful for project management and it integrates excellent task management features across all of its plans.

While the task management element of Huddle is basic, it still allows you to create tasks and divide them across three stages: not started, in progress and complete. Traditional team collaboration features like being able to comment and leave feedback on a task are available and theres a basic approval system in place whenever a new document is created or completed.

Users can create workspaces that let you divide tasks, files and documents into different areas and teams. Whats great about this feature is that you can invite external users to a workspace and also prevent them from accessing other areas of your business.

While Huddle isnt the only online collaboration tool to provide integrations, it is one of a few to embed them directly in the software.

Rather than taking you to a new tab to access Office Online tools, you can create documents and collaborate in real time directly inside Huddle. Its a good way to streamline your focus and not have the distraction and confusion of multiple tabs being open at once.

Although its a fantastic tool, wed like it if Huddle provided a free trial of the software.

Top collaboration tools tend to offer free trials of their software, so you can try it before making a commitment. Frustratingly, Huddle doesnt do this, though you can request a walk through demo with the sales team.

Thats why its important to do as much research as possible and learn about every aspect of the software before signing up for an account. We can help you with that, and we encourage you to read our full Huddle review.

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Slack is one of the most popular communication tools available.

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Slack is the go-to communication and collaboration solution for a wide range of sectors. Its so commonly used that some may think there are no Slack alternatives, which isnt the case. That said, because of its ease of use and reliable features, its no surprise that companies turn to Slack for internal communication before other services.

Slack allows you to create multiple communication channels. This allows a team to collaborate and communicate on a specific project without members from other teams being part of the conversation. You can also tag individual team members in your messages, so they and the rest of the team can ascertain who the message is for.

In addition to group messaging, you can create private messages between two or more users. The functionality above applies to all private messages and you can send prerecorded video and voice notes. These can be used to further explain more complex tasks, which is especially important for remote teams who can never have in-person meetings.

Sharing files in a group or direct message is super easy when using Slack. A quick tap of the + button and youre presented with a range of ways to share files. You can share them directly from your computer or from cloud services like Google Drive and Dropbox (read our Dropbox review).

There are also some other Google Workspace tools available, so you can share calendar events, which is cool.

Slack offers a free tier, as well as three paid plans.

Slack also has the ability to let you do audio and video calling. Theyre not the best and we experienced dropped calls a little too much for our liking, but they suffice for quick interactions.

The software is also quite pricey, which may put off those on a tight budget. If you want something similar to Slack where you can also hold online meetings, we suggest checking out our Pumble review.

Issues aside, Slack is perfect for instant messaging and sharing ideas, plus its intuitive interface means first-time users wont struggle with using the platform. Factor in the range of integrations and you begin to understand why so many companies use Slack. To learn more about how you can get the most out of Slack, check out our selection of the best apps for Slack.

Like most Google apps, Google Meet is easy to access and even easier to use.

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The need to find the best video conferencing tools has dramatically increased in recent times. Zoom was the breakout star; however, when compared side by side, we think Google Meet is the better option. You can easily access a meeting through the web application, and free users dont need a Google Workspace subscription to participate in a call.

You can have a one-hour video meeting on the free plan, which is 20 minutes longer than Zoom. However, its the paid plans that catapult Google Meet to the top of the charts. Whether you want to verbally assign tasks in small team meetings or share ideas through live conferences,

Google Meet makes it easy by allowing up to 500 attendees per call. Its also possible to have breakout sessions and divide attendees into smaller teams, so they can focus on a specific task or topic of conversation.

One downside to video conferencing is that important details can get missed. Google Meet counters this by offering automated video recording (paid plans only), which authorized members can access should they need to refresh their memories.

With regard to call and video quality, Google Meet lets you hold meetings in high quality, and you can also connect to an external webcam and microphone should you wish to enhance both the video and audio experience for other people taking part in the meeting.

As is common in the era of remote work, many users go to public spaces to work online. Its not always possible to avoid external noise and distractions, even at home or in the office.

With Google Meet you can activate noise cancellation, which will drastically reduce background noise coming from your end. This makes life much easier for those on the other side of the call and ensures that no important information is lost.

Google Meets paid plans also include other apps from Google Workspace.

Because paid plans are part of Google Workspace, you also get access to other Google cloud-based solutions like Drive, Docs, Sheets and Gmail all rolled into one account. This is excellent if you love Google, but pretty useless if you dont.

For those who do, Google Meet will cement your commitment to Google-based apps. If you dont want any part of that, you can check out some Google Meet alternatives.

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Best Collaboration Software in 2022 [Free & Paid Online Tools] - Cloudwards